Finance & Accounts Administrator

About Us

As a Digital Transformation Partner, we accompany clients as they charter into the digital future and transformation. Our range of IT solutions includes consulting, implementation, services, and the operation of IT systems. Our clients benefit from our extensive expertise and our innovative portfolio that covers the IT requirements necessary for a successful digital transformation.

The Role

Description

Key Elements of the role are as follow:

Reporting to the Directors you will be a member of the management team with responsibility to ensure best practice in all areas of accounting, finance management and administration. The role requires skills to manage and prioritise workload, with a smart work ethics. With strong interpersonal skills while establishing strong working relationships across the business.

Relevant Knowledge and Experience

We expect you to be analytical, organised and structured with an eye to detail. You will have the ability to work independently and to take initiative. The role while established needs constant planning with accurate predictions and forecasts to monthly deadlines and strong collaboration with partner agreements, in hand with other team members to ensure things are delivered on time.

You will be dealing with confidential and sensitive information that will require a high degree of integrity and confidentiality.

Experience of working in an IT/Managed Services operation would be desirable.

Desirable Knowledge & Experience

Having experience of working in a fast-paced sales company maintaining financial and administrative records and monitoring systems/applications to record and reconcile expenditures, balances, payments statements and all day-to-day transactions in a busy finance department. Experience of working with Invoice financing would be preferential.

Key Responsibilities

  • Responsible for the financial and administration management of the Business Unit.
  • Maintain financial and administrative records, reconciling all expenditure and payments and balances on day-to-day transactions.
  • Processing of accounting transactions within the accounting package to include, posting bank payments/receipts, petty cash payments/receipts, purchase invoices/payments/credit notes, tracking of revenue items and corresponding amounts due.
  • Monthly reconciliation of creditors to supplier statements.
  • General maintenance of the accounting ledger.
  • Reconciliation of relevant nominal ledger control accounts etc within the accounting package, such as bank and petty cash, purchase ledger, sales ledger (if relevant), payroll and taxes.
  • Providing and interpreting financial information – including reporting on all aspects of financial management across the business
  • Manage Client recurring billing models, schedules, and agreements.
  • Serves as an interface with financial internal and external audit entities.
  • Supports the Group Financial Director/Accountant, preparing management accounts and reconciling balance sheets.
  • Track and maintain cash flow daily to provide clarity and transparency.
  • Overseeing the maintenance of the Sales/Purchase Ledgers, managing Vendor invoicing and reconciliation against Client SLAs (Service Level Agreements)
  • Overseeing the maintenance of the Purchase ledger Invoicing – responsible for processing Supplier Invoices and keeping Supplier Accounts balanced and reconciled ready for the monthly payment runs.
  • Overseeing Credit Control – responsible for an important level of credit control for the business and associated documentation – keeping debtor days to a minimum
  • Ensure that operating processes and policies are understood and followed by the team.
  • Enhance and improve productivity through effective automation and workflow across the area.
  • Ensure the smooth flow of all administrative matters and concise communication within the team pertaining to the company.
  • Performing any other duties, within reason and capability, in relation to the effectiveness and efficiency of the organisation as deemed necessary by Accountant/Directors.
  • Work collaboratively across the Business Unit.
  • Managing staff
  • Other Duties as they arise.

About you

You will be a self-starter, highly motivated and energetic with strong leadership skills. You will have the right blend of hands-on experience, an eye for detail and innovation, with an understanding and the ability to analyse complex data, review financial information while making confident effective decisions in a timely manner. You will use this to excel in a busy demanding environment while helping to support the business development.

About your knowledge and skills

You will:

  • Have thorough understanding of Microsoft Applications, plus familiarity with accounting software applications.
  • Demonstrate proficiency with Microsoft suite and other accounting packages in particular strong MS Excel skills.
  • Strong customer service skills with ability to effectively interact with technical and non-technical customers in a pleasant, co-operative, and helpful manner
  • Excellent people manager, Exhibits enthusiasm, positive professional attitude, integrity, reliability, and leadership.
  • Minimum 5 years’ experience in Finance and Accounting.
  • Experience of working cross functional / non-finance teams
  • Ability to adapt to change and implement change
  • Proactive approach

Other Information

  • Hours of work: 8:45am to 5:00pm Monday to Frida, with 1 hours paid lunch
  • Competitive Salary
  • Holidays start at 20 days plus statutory/bank holidays.
  • Pension
  • Performance and Attendance Bonus
  • Other benefits

Start date:  ASAP

Apply now, send your CV to us at contactus@kbsgroup.co.uk